Giving consent as a candidate

In short: Consent means you have read and agreed to the specific checks the organisation has requested. You can withdraw your consent at any time. Without consent, we cannot run any checks.

Why we need consent

Under the GDPR and Dutch privacy law, no background screening can begin without your explicit, informed consent. This protects you: it means you always know what is being checked, who sees the results, and how long the data is kept.

When you receive a screening invitation by email, the link takes you to a secure page that shows:

1. Which checks the requesting organisation has selected
2. What data each check requires from you
3. How long results are retained
4. Your rights and how to exercise them

You give consent by signing electronically. Nothing happens until you do.

What we ask you for

The exact information depends on which checks are run, but typically:

• Your legal name as it appears on your ID
• Date and place of birth
• A scan or photo of your ID document
• Recent address(es) for the time period being checked
• Contact details of references (for reference checks)
• Education certificates (for qualification checks)

We only collect what is necessary for the specific checks. If a piece of information is not needed for your screening, we do not ask for it.

Your right to withdraw

You can withdraw consent at any time before, during, or after the screening. Email [email protected] or use our support form. Once withdrawn:

• The data we have collected will be anonymised, unless we are legally required to retain a non-anonymised copy (rare, and we will tell you if so)

Withdrawing consent does not affect any work already lawfully completed before the withdrawal.

What the organisation sees

The organisation that requested your screening receives a report with the factual results of each check. They do not see raw documents like your passport scan; they see verified outcomes (e.g. “ID verified”, “no criminal record found”, “qualification confirmed”).

The report contains no judgements or hiring recommendations, only facts. The hiring decision is theirs to make.

If you have questions

If anything on the consent page is unclear, you can pause and reach out to us before signing. We will explain what each check involves and why it has been requested. You can also speak to the organisation directly, they should be able to explain why each check is part of their screening process.