What do you need to start a background check on my candidates?

In short: You provide the candidate’s name and email address. That’s it. We email them a secure link to provide their consent, ID, and any check-specific information.

What you need

For every screening:

• The candidate’s name
• The candidate’s email address
• Your choice of checks (a pre-built package or a custom selection)

That’s everything. You do not collect ID scans, contact references, or chase documents. We handle the data collection compliantly so your team doesn’t take on extra GDPR exposure.

Why so little

GDPR principles: minimise what each party holds, never duplicate, and only collect from the data subject when possible. By having the candidate provide their own data directly through our secure flow:

• You do not store ID documents that could be a breach risk
• The candidate sees exactly what data is going where and consents per check
• The audit trail is clean (we logged the consent, the upload, and the verification)

What the candidate provides

Depending on the checks selected, the candidate will provide (through their secure link):

• A scan or photo of an ID document, possibly with a liveness selfie
• Address history covering the period of the checks
• Education details (institution, degree, year) for qualification checks
• Reference names and contact details for reference checks
• Consent signatures (electronic) for each check

We never ask the candidate for information unrelated to the checks they have agreed to.

What happens if the candidate has questions

If a candidate is unsure about anything in the consent flow, they can contact our support team directly. They do not need to come back to you. Many candidates appreciate that the data collection is between them and us, with you only seeing the final verified report.